Chapter
23- Oral Presentation & Video Conferencing
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Oral
Presentation & Video Conferencing
Professionals
in the workplace need to present their ideas and plans in front of the team.
They use oral and written presentation with different style which includes
speeches, reports in meetings, briefing, updates of the different projects, and
conversation to the community groups. Oral presentations impart negative
impacts on the listeners as well as the positive impacts. In advantages of the oral presentation, it is
admired that these presentations are interactive. A person can use his/her body
language to present the plans and he/she can communicate with the listeners
easily. The oral presentation provides the give and takes opportunity to
presenter. While in the disadvantages, a speaker may skim some sections and
important point to describe which imparts bad impression on the listeners.
In the oral
presentation a speaker should be careful about what s/he is presenting and also
about his body language. For example, his/her eye contact with the audience can
impart a good and confidential impression. The audience actually can easily
make the career of a presenter as well as it can break the career. Analyzing
the main points of presentation before presenting in front of the audience can
prevent a speaker from mistakes. For example, s/he should check the time period
to speak, formal and informal setting of the presentation and light
adjustability.
Firstly, the
Primary purpose of the presentations is to select the presentation format.
Informative, training, persuasive and instructional, sales and action plan presentations
are included in the formats of presentations. Secondly, speaker needs to select
the delivery method of presentation. The delivery method should be effective
because it directly related to the audience and it creates different
connections. Types of deliveries include memorized, impromptu, scripted and
extemporaneous delivery.
Next step for
effective presentation is the selection of topic. Then set the aim for
conciseness and for simplicity, anticipate the audience questions, and outline
the presentation properly. Visual aids can make the presentation more
attractive. It can easily increase the interest of the audience. If the presentation filled with only slides
of text then it can bore the audience. Then presenter has to explain more
things clearly which is time consuming. To avoid such situation, before making
the presentation, it is necessary to follow some steps. These steps include to
create storyboard, decide visuals, and make these visuals good as it is easy to
read. Also use proper technology to prepare the selected visuals. For this, it
is necessary to choose right media format.
Presentation
software solutions provide the help to make presentation but one needs to be
very careful during the selection of software. A visual aid can easily present
the facts and figures of the material but plans are necessary to use the
non-computer visual aids. If the presentation plan is with the chalk, paper or
board then presenter needs to organize and prepares the presentation properly
which is understandable for the listeners. For this some steps provide help
like prepare properly, organize perfectly, and follow guidelines.
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